{"id":441,"date":"2022-03-10T11:19:57","date_gmt":"2022-03-10T11:19:57","guid":{"rendered":"https:\/\/dataskorpio.com\/blog\/?p=441"},"modified":"2022-03-10T11:19:57","modified_gmt":"2022-03-10T11:19:57","slug":"office-365-mailbox-to-pst","status":"publish","type":"post","link":"https:\/\/dataskorpio.com\/blog\/office-365-mailbox-to-pst\/","title":{"rendered":"Best Methods to Export Office 365 Mailbox to PST Using Manual and Automatic Tool"},"content":{"rendered":"

In this blog, we’ll show you how to use the eDiscovery export tool and the Office 365 Backup Tool<\/strong><\/a> to export Office 365 mailbox to PST files. Users can export mailboxes to PST Office 365 using any of the techniques listed above.<\/p>\n

Working emails are one of the most crucial things that a user receives throughout the day in an organization or any other business. These emails contain the most important information and the majority of the informative and useful content. As a result, it should be saved to a personal folder that allows for simple access to the email data. When there is a lack of internet access or when server connectivity suddenly slows.<\/p>\n

It is critical to export the Office 365 mailbox to PST files in order to avoid any errors. The eDiscovery or DataSkorpio Email File Converter Wizard automatic tools can be used to complete this process.<\/p>\n

3 Simple Methods to Export Office 365 Mailbox to PST<\/h2>\n

The eDiscovery export tool and the automated tool are both available in the manual and automatic procedure to complete the export Office 365 mailbox to PST operations. To start the Office 365 to PST conversion, learn both ways one at a time.<\/p>\n

The manual approach necessitates extensive technical expertise in order to complete the procedure. Otherwise, a layperson could become easily confused in the middle of it.<\/p>\n

Users should be aware that they are using these manual methods at their own risk. They may become confused during the manual operation if they lack technical understanding. We strongly advise you to utilize an automated tool to complete the process in the safest and most secure manner possible.<\/p>\n

Method 1: Using the Content Search Method Export O365 to PST<\/h2>\n

To export all mailboxes out of MS Office 365. We first need to create a Content Search that will store all the mail of the specified user. Using the eDiscovery Export Tool, we can export the mailbox to a PST file.<\/p>\n

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Take note<\/strong><\/p>\n

The eDiscovery Export Tool can only be downloaded using the Edge browser.<\/p>\n

The eDiscovery Export Tool can be downloaded and used with a Chrome or Firefox browser extension that solves this issue.<\/p>\n

Chome : Meta4 ClickOnce<\/strong><\/p>\n

Firefox : Breez ClickOnce<\/strong><\/p>\n<\/div>\n

1.<\/strong> Open the Microsoft 365 Compliance Center
\n2.<\/strong> Create a new Content Search
\nSelect the Content Search option in the Solutions options
\nThen click + New Search Option<\/p>\n

3. Enter the Name and Description<\/strong>
\nProvide your content search with a unique name and description so that you can recognize it. This will help you later to identify the correct content search.<\/p>\n

4. Select Exchange Mailboxes<\/strong>
\nIn the next Location window, Turn Exchange Mailboxes on and select Users, Groups, or Teams.<\/p>\n

5. Select the Mailbox to Export<\/strong>
\nThe next step is to click the mailbox that you want to export. Click or search the correct user and hit on Done
\nAnd select on Next to continue to the Conditions.<\/p>\n

6. Leave Conditions Empty<\/strong>
\nSo we want to export the complete mailbox, So we can leave the conditions empty. Just click Next.<\/p>\n

7. Complete the Content Search Options<\/strong><\/h3>\n

Finally, in the end, review your Content Search and then select Submit to start it.
\nSelect Done to close the New Search Screen.<\/p>\n

8. Wait for the search to be completed<\/strong>
\nIt can take a couple of minutes for the content search to complete depending on the mailbox size. In the Content Search scene, wait for the status to change to Completed. (You may need to refresh occasionally to see the latest status)<\/p>\n

9. Import Office 365 Mailbox into PST<\/strong>
\nSelect on the Content Search that we have just created
\nClick Actions
\nPick Export Results<\/p>\n

10. Export Options<\/strong>
\nYou can now select what and how you want your mailbox exported.
\n\u2013 All items, even items with unrecognized formats…
\n\u2013 Export Exchange content to PST files, one per mailbox.<\/p>\n

Start the export by clicking Export<\/p>\n

11. Download the Office 365 export mailbox PST file<\/strong>
\nAgain, it can take a few moments for the download file to get ready.
\n\u2013 Open the Export tab in the Content Search Screen
\n\u2013 Click the Export job to view the status<\/p>\n

Method 2: Export PST from Office 365 by Using eDiscovery Method<\/h3>\n

1.<\/strong> Start by login into the Exchange Admin Center using the credentials of your MS Office 365 account.
\n2.<\/strong> Then click Permissions >> Admin Roles >> eDiscovery Management<\/strong><\/p>\n

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3.<\/strong> Within Discovery Management<\/strong> add mailbox import-export tool<\/strong>, press + icon<\/strong> to add yourself, and select on Save<\/strong><\/p>\n

\"Discovery<\/p>\n

 <\/p>\n

4.<\/strong> Go to the Admi Center > Compliance Management > in-place eDiscovery and hold.<\/strong><\/p>\n

\"Admi<\/p>\n

5.<\/strong> Create a new search query<\/strong> by clicking on the + icon<\/strong>, entering the name<\/strong> and description<\/strong> of the search query, and pressing next<\/strong>.<\/p>\n

\"in<\/p>\n

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6.<\/strong> Then, under mailboxes, select an option based on your requirements.
\n7.<\/strong> Then, provide details about the search for search within the search query<\/strong> and click next.<\/p>\n

\"search<\/p>\n

8.<\/strong> Do in-place hold of search items in the in-place hold settings.<\/p>\n

9.<\/strong> Visit the Compliance management, click it, and select the arrow button to export the Office 365 mailbox to PST. The next step is to download a PST Export Tool in order to migrate the PST.<\/p>\n

\"download<\/p>\n

10.<\/strong> To save the exported PST File, search for the path in the eDiscovery PST Export Tool, Hit on start to begin the process.<\/p>\n

\"pst<\/p>\n

11.<\/strong> Complete the process by entering your Office 365 credentials. Close the window after the process is complete.
\n12.<\/strong> The PST File can be easily accessed by adding it to your existing Outlook profile in MS Outlook.<\/p>\n

Limitations of This Method<\/h3>\n